Effective Meetings

Effective Teams are a By-Product of Effective Meetings

Often, managing and motivating diverse groups of people is a challenge that has direct impact on productivity and company profitability. Meetings become time consuming and frustrating when people cannot communicate and work effectively as a team. 'Effective Meetings' focuses on cultivating servant leadership and active and enthusiastic team members because of efficient teams. 'Effective Meetings' is aimed at stimulating your knowledge of teams and the fundamentals of creative cooperation. The programme puts you on a fast track to developing into a confident and enthusiastic team member in meetings.  

Course Duration: One day

Course Outline:

Unit 1: Defining Objectives
Effective meetings are a result of team cohesion. Developing a team 'mindset' involves:

• Defining the mission
• Recognising core values
• Developing a vision
• Establishing SOPs and ground rules
• Understanding context
• Assignment 1: Developing a checklist and case study analysis

Unit 2: Work Styles
Identifying and understanding various personality types makes for easier communication and improved relationships.

• Personality types and Generational theory
• Identifying and working with different personalities, encouraging participation and accountability
• Assignment 2: Developing a strategy to motivate with a difficult team member to fufil his/her responsibility timeously

Unit 3: Aiming for Consensus
Functioning as a team is imperative for effective meetings:

• Problem solving
• Creative Ideas
• Benefiting from conflict
• Handling other people
• Assignment 3: Team mindset contract and how to use it  

Unit 4: Defining Structures

• Agendas
  • Ordering the agenda
  • Adding detail
  • Identifying the key information
  • Action points
  • Allocating time
• Types and use of Minutes of meetings
• Assignment 4: Writing an effective agenda, evaluating minutes of meetings

Unit 5: Team Communication  

• Conducting a meeting: how to start, follow your plan and close
• Listening habits and skills
• Giving and receiving feedback
• Presenting ideas powerfully
• Recording decisions
• Post-meeting action and follow up
• Assignment 5: Role-play evaluation

Unit 6:  Defining Roles
Understanding how to function within the team forms the basis of confident and creative interaction

• Effective team members
• Chairing or leading a meeting 
  - PLOC
  - Effective leadership 
  - Creating change
• Assignment 6: Presenting an idea powerfully

Unit 7: The Final Analysis

• Evaluating the effectiveness of meetings
• Identifying areas of change
• Tracking the improvement

Accreditation

Ingwe Corporate Training is an accredited provider with the Services SETA (SETQAA Decision Number 1994). Courses are aligned to current unit standards.